Learn how to write a professional, clear and concise job resignation letter.
- Creating and submitting a professional resignation letter can have a lasting impact on how you are seen by former and future employers and colleagues.
- The resignation letter should be brief. Include the date of your last working day, an offer to help with the transition, and an expression of gratitude for your soon-to-be former employer.
- In your resignation letters, do not express your grievances or speak poorly about the company or co-workers.
- Employees who need guidance on writing a resignation letter should refer to this article.
Quitting a job, no matter the circumstances, is a major life decision and should be taken very seriously. Drafting and submitting a professional resignation letter is a key aspect. Of the resignation process and can make a lasting impression on past and future employers. Knowing the effect this letter can have. It is important to understand what should be included in it and exactly how to write it.
What is a resignation letter?
When an employee decides to leave the job. He or she must give the employer a formal letter of resignation from the job. Pat Rocky, career transformation coach at Rock on Success. Described the job resignation letter as an official notice of an employee’s exit strategy.
Roque told Business News Daily that it becomes part of your employee records. Imagine it as the final chapter in your previous career.”
Your letter should have a neutral tone letting the employer know that you will be leaving and on what date. Plus it should offer to help transition to someone new while thanking them for their time. Despite your feelings about your job or your boss. Being professional, polite, and helpful provides a conclusion and a positive path forward. [See related article: Quitting your day job? Benefits Coverage Basics for Entrepreneurs]
“It’s always a good idea to leave the door open. Since you never know when you might want to return or even work with another colleague in a future role,” Rocky advised.
James Rice, Head of SEO at Picked. Said that while you’ll likely be expected to deliver a standard resignation letter. It’s usually a good idea to schedule a meeting with your boss to give them the letter in person and discuss your resignation in person.
What should your resignation letter say
Although the specific contents of your resignation letter can suit your job and your company. There are some key elements that should always be included.
Rocky suggested including the following items:
- Your end date. Enter the official end date, preferably at least two weeks in advance.
- Help with the transition. Express your commitment to ensuring a smooth and easy transition. Including availability to discuss workloads and status updates with your manager or successor.
- Gratitude for the opportunity. Find something nice to say, regardless of any differences you might have with a colleague or how toxic the job has become.
- Request instructions (optional). If you are not yet familiar with your company’s exit protocol, ask for specific instructions about final business commitments and the like. Some companies may ask you to leave immediately, while others may be very involved in the transition process during the two-week period, or they may require you to work from home and check with HR to return your laptop on your last official day.
Alex Twersky, co-founder of Resume Deli, added that offering to help train a replacement, preparing the team for your departure and expressing gratitude are important elements of a job resignation letter.
“When you write your resignation letter, keep this photo at the top of your mind,” Twersky said. “Let your boss think they were great, even if they weren’t. It might lead to a good recommendation from him.”
What a resignation letter should not say
Knowing what to say in a resignation letter is just as important as knowing what not to say. In formal letters, many employees include too many personal details and emotional statements.
When writing a formal resignation letters, omit the following details:
- Why are you leaving? Although you may feel the need to explain why you are leaving, this is not necessary to include in your resignation letter. Rice said you might think that your new employer would have a better product, service, work environment, salary, or benefits, but those aren’t things to mention in your resignation letter. Keep your language professional and positive.
- What you hated about the job: A resignation letters is not the place to express your grievances or speak badly about your soon-to-be company or co-workers. Rocky said to let go of anger before delivering the speech. I also suggested that someone else review your letter before sending it to make sure it’s appropriately polite and brief.
- Emotional phrases. You should write in a calm, professional tone, according to Twersky. An aggressive or emotional message will only come back to hurt you. Twersky said that even if you’re tired and grumpy, don’t stop getting angry. Avoid using statements such as “I feel” or “I think” unless they are followed by positive statements.
Do not burn any bridges in your letter, as you may need their help in the future.
“Perhaps employers will give you a reference, or if you reside in the same field, you can still network in the same circles or would like to return in the future,” Rice said. “It’s a good idea to keep in touch with old colleagues, and social networks such as LinkedIn make it difficult to ignore them.”
These are also good tips to keep in mind when informing your supervisor or manager that you are leaving. short and simple is good; Don’t explain your reasons if you don’t want to. Throughout the conversation, be polite, respectful, and professional.
Benefits of Submitting a Resignation Letter
Since some companies require employees to provide formal notice when resigning, it is important to review the employee handbook before saying your goodbye. Although the company may not have a valid formal requirement that you submit a formal letter of resignation, it is always a good idea to do so.
At the very least, delivering a formal and professional resignation letter makes you look good. It sets the tone for your departure as professional and polite, reducing the likelihood of difficult feelings or uncertainty. It also gives you the opportunity to formally thank your employer and offer to help with the transition process, if necessary.
A formal resignation letter serves as a paper trail as well. Some companies may require a specific amount of notice (two standard weeks), and a resignation letter can be physical evidence that you have given ample notice. If there are legal issues, such as cashing your final paycheck or the last day of employee benefits, you can look at your resignation letter as support for your case.